DalTex Consulting

PDF/UA and Accessible Document Workflow

We help you transform source documents, Word, Excel, PowerPoint, and scanned/OCR content, into fully tagged, standards-compliant PDF/UA files that align with Section 508 and WCAG-aligned procurement requirements.

A document accessibility team at work. Binders are labeled PDF/UA Audit, Accessibility Review, and Section 508 Compliance, a monitor shows a PDF/UA Compliance Report with a PAC 3 summary, and a tester wearing a headset reviews files at the keyboard beside stacks marked To Review and In Progress.

End-to-End PDF/UA Compliance Workflow

Microsoft Word Documents

We configure Word templates and content so exported PDFs carry correct structure, reading order, and alternative text.

  • Use of built-in heading styles and lists
  • Accessible tables with headers and summaries
  • Alt text for images, charts, and icons
  • Consistent language, title, and metadata settings
Outcome: Structured Word source for PDF/UA

Microsoft Excel Workbooks

We prepare Excel content so tabular data remains understandable and navigable when converted to tagged PDF.

  • Logical sheet naming and tab order
  • Data tables with clear header rows and scopes
  • Removal of purely visual elements that confuse AT
  • Export settings that preserve structure and labels
Outcome: Accessible data tables for PDF export

Microsoft PowerPoint Presentations

We align slide layouts and content with accessibility best practices so exported PDFs retain a coherent reading order.

  • Use of accessible slide layouts and placeholders
  • Reading order checks for each slide
  • Alt text for images, diagrams, and media
  • Captioning and transcripts for embedded audio/video
Outcome: Accessible slide decks for PDF/UA

Scanned and OCR-Based PDFs

For legacy or scanned content, we apply OCR, manual tagging, and remediation to achieve PDF/UA conformance.

  • High-quality OCR with language and character tuning
  • Manual tagging of headings, lists, and tables
  • Correct reading order and artifact tagging
  • Verification with assistive technology and PDF/UA checkers
Outcome: Remediated scanned PDFs meeting PDF/UA

Validation and Quality Assurance

Every document set is validated against PDF/UA requirements and tested with common assistive technologies to confirm usability.

  • Automated PDF/UA rule checks and reports
  • Screen reader navigation tests (headings, links, tables)
  • Color contrast and visual presentation review
  • Issue tracking and remediation sign-off
Outcome: Verified PDF/UA compliant deliverables

Governance, Training and Templates

We provide reusable templates, checklists, and training so your teams can continue producing accessible documents without external dependency.

  • Standardized accessible templates for Word, Excel, and PowerPoint
  • Authoring checklists and quick-reference guides
  • Role-based training for document owners
  • Ongoing support and periodic document audits
Outcome: Sustainable accessible document program

Need your documents certified for PDF/UA and Section 508?

Whether you are preparing a single high-visibility report or an ongoing stream of procurement-critical documents, we can design a workflow that fits your tools and timelines.

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